Curtis Invite 2018--Descriptions of Responsibilities for Volunteers

Please arrive at the Chambers Properties Central Meadow by 8:15 am (unless listed below as earlier) to receive instructions and enjoy some complimentary bagels, juice, etc.

Key:

1--Report to Ben Mangrum when you arrive

2--Report to Michelle Pielak when you arrive

3--Report to Terry Rice when you arrive

4--Report to Bruce Jacot when you arrive

Meet Director (Ben Mangrum) –arrive at 5:30 am (when the gates open), oversee everything and make sure everything is happening

Starter (Bill Harter-1)—give athletes 10 minute warning before each race, call athletes to starting line 4 minutes before each race, arrange athletes to have two people at front, give race instructions using megaphone, instruct athletes to double-check timing chip on shoe is securely attached, hand out zip ties to athletes to secure timing chips as necessary, answer questions about course, start race with starting gun/starting sensors for FinishLynx system, communicate via walkie-talkie about progress of previous race to estimate start time of next race

Clerk of the Course (Elena Howard-1)--Help organize teams at the start line, assist starter will all of the responsibilities listed above.

Results Operator (Rob Whitacre--1)—operate finish line clock, process results, communicate with computer attendants about results and updated athlete numbers.

Computer Attendant/Scoring Table (Nicolas Basil-1, Michael Williams-1)—Assist Rob Whitacre with his timing system.  Assist with setup before meet and take-down after meet has concluded.  One person will update new athlete numbers (mostly for community race) and the other person to assist Rob with identifying runners on camera/computer system and processing race results.

Announcer/DJ (Steve Pielak-1)—announce important information to crowd/athletes, comment about teams and individuals before/during/after race, announce race results during awards ceremony, communicate with Mile Mark Clock Operator and Starter via walkie-talkie about race progress at mile mark, play music during races, but not at start of races (to announce leaders, etc).

Mile Mark Clock Operator (Charlie Bauer--1)—start clock at beginning of each race via walkie talkie communication with Golf Cart Driver, communicate with Starter via walkie-talkie about progress of final runner in each race

Head Logistics Official (Michelle Pielak-1): arrive at 6:30 am, oversee meet logistics, including registration table, volunteer/coach food area, course setup and supervision during races, awards ceremony

Registration Table (Fiona Mudgett-2, Marne Horstman-2)—arrive at 7:00 am, greet coaches as they arrive and give them team packets, extra pins or course maps (if necessary), information about course, check with them about payment of registration fees and write down their status on the paid teams list, oversee signup of open race entrants (use sign-up sheets, write down bib number, periodically bring to computer attendants for entry into computer), collect payments from coaches or donations from open athletes in a cash box, check in on food table to arrange things after 9:30.

Food Table Attendant (Annie Jacot--2)--arrive at 7:45 am, organize and staff the food table for volunteers and coaches

Food Truck Coordinator (Mike Jorgenson--1)--arrive at 7:00, direct food trucks and apparel truck as they arrive through the south gate to their designated set-up locations, assist with their needs and setup.

Bus Parking Attendant (Bruce Jacot--1,  Rob Nunes--4 , Aaron VanValkenburg-4, Tamara VanValkenburg--4, Richard Watamura-4, Kandy Pham-4, Nang Pham-4, Vincent Pham-4, Debbie Mellott-4, Steve Bitner--4, _______--4, _______--4)—arrive at 6:45 am, wear orange vest (we have some for you).  Two will be stationed at the entrance to Chambers Creek Wastewater Treatment Center to greet team buses, vans, and spectators as they arrive, instruct them to continue driving on the access road until they arrive at the parking area near the Central Meadow.  One or two will be stationed at the entrance to Chambers Bay Golf Course to direct traffic towards the driving route, one or two will be stationed at the entrance to the Wastewater Treatment Plant parking area to restrict any vehicle traffic from entering the lot and directing traffic forward on the access road, and one or two more will do the same at a second entrance to the parking area.  Six to ten more will be stationed at the entrance to the parking area to direct cars to the car parking area and buses to the bus parking area, and assist in directing cars to their parking locations.

Course Marshals (Nikki Bauer--2, Matt Shafer--2--at major turn after runners re-enter central meadow; Cindi Sherman--2, Joey Henderson--2--near bathrooms where course crosses paved trail; Peter Helmberger--2, _______--2--just inside driving range where runners enter/exit; Jennifer Healy--2, Tim Healy--2--near start line and as race passes behind start line area)—monitor course at strategic locations, direct athletes towards correct pathways during race, prevent spectator traffic from blocking runners during the race.

Head Finish Line Official (Terry Rice-1): arrive at 6:45 am, oversee and instruct all finish line volunteers, ensure runners run past finish line and into corral (don't direct them left/right, just straight ahead and out of 10-yard camera zone, support timing chip collection.

Timing Chip Distribution/Gate Keepers (Kurt Shevalier--3, Mike Jorgenson--3, Susanne Henderson--3, Lauren Austin--3, Seth Austin--3, Natalie Nunes--3)—Arrive at 7:30, Distribute timing chips to athletes according to their competitor number before the meet starts.  In distributing the chips, the chip number that will be written on each chip will correspond with the bib number on the athlete.  So bib #45 gets chip #45. Bib #2496 gets chip #2496 and so forth. It is imperative that the chips are installed zip tied to the laces so they lay flat on top of the laces.  Each chip has two holes to run the zip tie through. At finish line, check runners as they leave the finish area to ensure their timing chip has already been removed.  Runners ARE NOT allowed to leave the corral until their chip is removed.  Hand out Brooks headbands or lanyards to top youth race finishers, hand out top finisher's ribbons for open race (top 5 males, top 5 females).

Timing Chip Installers/Collection (Jennifer Johnson--3,  Teresa Nye--3, Danika Weber--3, Chad Weber--3, Elke Moerkeseth--3, Dan Dower--3, Lori Dower--3,  Lessley Nelson--3, Bill Nelson--3, Sandra Wangen--3, Dan Kaiser--3, ________--3)—Assist with distributing timing chips to athletes according to their competitor number before the meet starts, assist athletes with installation onto shoes.  At finish line, each station / staff will have a bucket and some cable cutters to cut off the zip tie from runner's shoes after crossing the finish line.  Chips are removed from EVERY runner and placed in the buckets. Runners ARE NOT allowed to leave the corral until their chip is removed.

Water Attendant (Wendy Vu-3, Veronique White--3)—hand out water to athletes as they leave the finish line area, refill cups with water as needed, refill water jugs when empty using a spigot from the restrooms and hose (see Terry Rice for a key)

Golf Cart Driver (Brad Watamura-3, Francis Reynolds--3)—help drive golf cart during races (possibly direct the lead group of runners in each race through the course), be available to transport injured runners to athletic trainer or deliver loads of meet supplies during the meet, communicate with Mile Mark Clock Operator and Starter via walkie-talkie to notify Mile Mark Clock Operator what moment each race starts so they can start the clock

Special Projects (_______--1)--assist meet director in tasks as necessary during the meet