2015 Volunteer Positions

Curtis Invite 2015

Descriptions of Responsibilities for Volunteers

Please arrive at Titlow Park by 8:30 am (unless listed below as earlier) to receive instructions and enjoy some complimentary bagels, juice, etc.

Key:

1--Report to Ben Mangrum when you arrive

2--Report to Michelle Jacobsen when you arrive

3--Report to Terry Rice when you arrive

Meet Director (Ben Mangrum) –arrive at 5:45 am, oversee everything and make sure everything is happening

Starter (Bill Harter-1)—give athletes 10 minute warning before each race, call athletes to starting line 4 minutes before each race, arrange athletes to have two people at front, give race instructions using megaphone, answer questions about course, start race with starting gun/starting sensors for FinishLynx system, communicate via walkie-talkie about progress of previous race to estimate start time of next race

Clerk of the Course (Steve Litsky-1)--Help organize teams at the start line, assist starter will all of the responsibilities listed above.

Results Camera Operator (Rob Whitacre--1)—operate finish line clock, process results, communicate with computer attendants about results and updated athlete numbers.

Computer Attendant/Scoring Table (Cynthia Litsky-1, Bruce Jacot-1)—Enter new athletes into computer system and assign race numbers (mostly for community race), assist with entering in times on Finish Lynx system.

Announcer/DJ(Steve Pielak-1)—announce important information to crowd/athletes, play music during races, but not at start of races

Head Logistics Official (Michelle Jacobsen-1): arrive at 7:00 am, oversee meet logistics, including registration table, volunteer/coach food area, course setup and supervision during races, awards ceremony

Registration Table (Anne Bauer-2, Rachel Shry-2)—arrive at 7:30 am, greet coaches as they arrive and give them team packets, extra pins or course maps (if necessary), information about course, check with them about payment of registration fees and write down their status on the paid teams list, oversee signup of open race entrants (use sign-up sheets, write down bib number, periodically bring to computer attendants for entry into computer), collect payments from coaches or donations from open athletes in a cash box

Food Table Attendant (Annie Jacot--2)--arrive at 8:00 am, organize and staff the food table for volunteers and coaches

Bus Parking Attendant (Marty Doyle-2, Charlie Bauer--2, Princess Fountain--2): arrive at 7:00 am, wear orange vest (we have some for you) or something easily visible. Greet team buses as they arrive at entrance to the park, instruct them to drop off students on street and park in parking lot area near the start line or alongside 6th avenue. Prevent busses from parking in the spaces alongside the road or next to the lodge.

Course Marshals (Suzanne Reily, Ted Smith--2)--at intersection in course next to the lodge; (Holly Gannetta, Theresa Sodon--2)--near bridge between two lagoons; (Nancy Steedman, Track athlete--2)--at base of gravel hill next to the forest meadow; (Teru Toyokawa, Track athlete--2)--on road at top of hill where the course enters the road; (Becky James, Track athlete--2)--next to the TOA on road on other side of railroad tracks; (Derek Keith, Debbie Keith--2)--at intersection in wooded meadow just before hill up to back road—monitor course at strategic locations, direct athletes towards correct pathways during race, prevent spectator traffic from blocking runners during the race, communicate with Starter via walkie-talkie about progress of final runner in each race

Head Finish Line Official (Terry Rice-1): arrive at 7:00 am, oversee and instruct all finish line volunteers, coordinate results with scoring table attendants, man the front of the chute to switch from first to second chute when first chute gets backed up (or delegate to another available person).

Line Judge (Sarah Hannula-3)—make instant decisions about close finishers in each race as they cross the finish line, encourage athletes to stay in order and keep moving in the finish chute. Aid time recorders by managing the extra stopwatch for slow runners at end of races after they have taken the watch to download, direct the switching of chutes when first/second/third chutes back up.  Make sure to stay out of view of cameras (area will be marked as "Do Not Cross" line) capturing finishing runners.

Mile Mark Clock Operator(John Austin--3)—start clock at beginning of each race

Chute Escorts (Traci Richards--3, Dan Kaiser--3, Denise Castillo --3, Doug Wohlers--3, Track athlete--3, Track athlete--3)—physically move athletes through finish chute if they slow down, make sure they stay in finishing order, stand in for athletes and hold tag to give tag tearer if athlete cannot walk through chute on own.

Water Attendants (Jose Gorospe-3, Erin Gorospe-3)—hand out water to athletes as they leave the finish line area, refill cups with water as needed, refill water jugs when empty

Tag Tearer/Collector (Paul Sioda--3, Sylvia Kim-Sioda--3)—tear tags from athlete numbers as they come to the end of the finish chute, put tags on tag holders to keep correct order of finishers.   Hand out top finisher's ribbons for open race (top 5 males, top 5 females)

Runner (Seth Austin-3)— Secure tags with a zip-tie (locked in tag holders) and bring to scoring/results table during/after each race for entry into computer, assist with chute escorts when busy. Help with other needs of finish line as necessary.