2012 Volunteer Assignments

Curtis Invite 2012


Descriptions of Responsibilities for Volunteers
Please arrive at the Chambers Properties Central Meadow by 11:00 am (unless listed below as earlier) to receive instructions and enjoy some complimentary bagels, juice, etc.
Key:
1--Report to Ben Mangrum when you arrive
2--Report to Michelle Jacobsen when you arrive
3--Report to Dino Basil when you arrive

Meet Director (Ben Mangrum) –arrive at 8 am, oversee everything and make sure everything is happening

Starter (Bill Harter-1)—give athletes 10 minute warning before each race, call athletes to starting line 4 minutes before each race, arrange athletes to have two people at front, give race instructions using megaphone, answer questions about course, start race with starting gun/air horn, communicate via walkie-talkie about progress of previous race to estimate start time of next race

Computer Attendant/Scoring Table (John Austin-1, Andy Hand-1)—Enter new athletes into Hytek system (such as from open race), enter in places of athletes into computer for each race (using race numbers and barcode scanner), download times of each race from NK stopwatch, merge times with places, print race results for each race, post results on results board when available using blue tape.

Announcer(Steve Pielak-1)—announce important information to crowd/athletes, comment about teams and individuals before/during/after race, announce race results during awards ceremony, communicate with Mile Mark Clock Operator and Starter via walkie-talkie about race progress at mile mark (to announce leaders, etc).

Mile Mark Clock Operator(Dean McClary--1)—start clock at beginning of each race via walkie talkie communication with Golf Cart Driver, communicate with Starter via walkie-talkie about progress of final runner in each race

Head Logistics Official (Michelle Jacobsen-1): arrive at 9:30 am, oversee meet logistics, including registration table, volunteer/coach food area, course setup and supervision during races, awards ceremony

Registration Table (Yris Lance-2, Laurel Hogan-2)—arrive at 10:00 am, greet coaches as they arrive and give them team packets, extra pins or course maps (if necessary), information about course, check with them about payment of registration fees and write down their status on the paid teams list, oversee signup of open race entrants (use sign-up sheets, write down bib number, periodically bring to computer attendants for entry into computer), collect payments from coaches or donations from open athletes in a cash box

Food Table Attendant (Burt Ballentine--2)--arrive at 10:30 am, organize and staff the food table for volunteers and coaches

Bus Parking Attendant (Jose Gorospe-2, Ross Parker-2): arrive at 9:30 am, wear orange vest (we have some for you) or something easily visible. Greet team busses as they arrive at entrance to golf course (next to the roundabout), instruct them to drop off students in lot below but return to CHS Auxiliary Parking Lot. Allow team vans through to the lower parking lot.  Redirect cars entering golf course lot to street parking or Chambers Primary Parking Lot for Shuttle Bus (except for CHS students and meet volunteers with meet parking passes and those with handicap passes).  Direct pedestrian spectators to the shuttle stop (identified with a sign) at the crosswalk just past the gates that head down to the central meadow.

Chambers Primary Parking Attendant (Amanda Garrett--2): Arrive at 10:30 am, greet spectators as they arrive at Chambers Primary School, inform them of the system of shuttling every 10 minutes to/from the lower parking lot in the Central Meadow, direct them to the shuttle stop (identified by a sign).

Lower Lot Parking Attendant (Jim Garrett--2): Arrive at 10:30 am, direct team busses as they arrive and give them instructions to drive to CHS Auxiliary Parking Lot to park (team vans can park in the lower parking lot), greet spectators as they arrive at lower parking lot in shuttle bus, organize spectator line/groups as they prepare to leave the lower parking lot for Chambers Primary, keep middle section of front row of parking stalls clear for t-shirt vendor sales area, and keep parking spaces in the turn-around circle clear so busses can clear the turns.

Course Marshals (Ken Panitz--2---at major intersection in center of main field, Chris Panitz--2---near bathrooms where course crosses paved trail, Annie Fitzsimmons-2--just inside driving range where runners enter/exit)—monitor course at strategic locations, direct athletes towards correct pathways during race, prevent spectator traffic from blocking runners during the race

Head Finish Line Official (Dino Basil-1): arrive at 9:30 am, oversee and instruct all finish line volunteers, coordinate results with scoring table attendants, man the front of the chute to switch from first to second chute when first chute gets backed up (or delegate to another available person).

Time Recorder (Terry Rice-3, Nora Panitz--3)—visit start line during start of race to start watches at beginning of each race, record times of each participant as they cross the finish line, bring stopwatch to results tent after each race to download times before next race begins (trade them for the other NK watch), use a second stopwatch to time and record results for slower athletes at end of each race while main stopwatch downloads times in booth (with assistance from line judge)
Index Cards (DeeAnn Potasky--3)—hand out index cards with race place for each participant as they walk through the finish chute, instruct athletes to give card to their coach as backup results, hand out finisher's ribbons for open race (no index cards)

Line Judge (Sarah Burns-3)—make instant decisions about close finishers in each race as they cross the finish line, encourage athletes to stay in order and keep moving in the finish chute.  Aid time recorders by managing the extra stopwatch for slow runners at end of races after they have taken the watch to download, possibly help with switching chutes when first chute backs up.

Chute Escorts (Hasani Childs--3, Forrest Vig--3, Doug Wohlers--3, Dan Kaiser--3)—physically move athletes through finish chute if they slow down, make sure they stay in finishing order, stand in for athletes and hold tag to give tag tearer if athlete cannot walk through chute on own.

Water Attendants (Erin Gorospe-3, Heather Yuckert-3)—hand out water to athletes as they leave the finish line area, refill cups with water as needed

Tag Tearer/Collector (Kennadi Bouyer--3, Kira Perkins--3, Tami Engle--3, Becky James--3)—tear tags from athlete numbers as they come to the end of the finish chute, put tags on tag holders to keep correct order of finishers, give to Runner to bring to scoring table for entry into computer. Alternate between tag holders when significant numbers of finishers leave finish chute (to speed up entry of results into computer)

Runner (Swede Johnson-3)—carry tag holders (with tags of finishers in order) to results tent during/after each race for entry into computer, assist with chute escorts when busy. Help with other needs of finish line as necessary.

Camera operator (Chase Neill--3)—videotape finish line of each race, keeping the finish line clock in the video at all times, operate finish line clock.

Golf Cart Driver (Toria Estes-3)—help drive golf cart during races (possibly direct the lead group of runners in each race through the course), be available to transport injured runners to athletic trainer or deliver loads of meet supplies during the meet, communicate with Mile Mark Clock Operator and Starter via walkie-talkie to notify Mile Mark Clock Operator what moment each race starts so they can start the clock