2011 Volunteer Assignments

Curtis Invite 2011
Descriptions of Responsibilities for Volunteers

Please arrive at the Chambers Properties Central Meadow by 8:30 am (unless listed below as earlier) to receive instructions and enjoy some complimentary bagels, juice, etc.

1--Report to Ben Mangrum when you arrive
2--Report to Sherida Bird when you arrive
3--Report to Keith Parker when you arrive

Meet Director (Ben Mangrum) –arrive at 6:30am, oversee everything and make sure everything is happening

Starter (Ross Parker-1)—give athletes 10 minute warning before each race, call athletes to starting line 4 minutes before each race, give race instructions, answer questions about course, start race with starting gun/air horn

Computer Attendant/Scoring Table (Zac Bird-1, John Austin-1)—Enter new athletes into Hytek system (such as from open race), enter in places of athletes into computer for each race (using race numbers), download times of each race from NK stopwatch, merge times with places, print race results for each race

Announcer(Dino Basil-1)—announce important information to crowd/athletes, comment about teams and individuals before/during/after race, announce race results during awards ceremony, communicate with Mile Mark Clock Operator via walkie-talkie about race progress at mile mark (to announce leaders, etc), notify Mile Mark Clock Operator what moment each race starts so they can start the clock.

Mile Mark Clock Operator(Dean McClary-1)—start clock at beginning of each race via walkie talkie communication with announcer

Head Logistics Official (Sherida Bird-1): arrive at 7:30am, oversee meet logistics, including registration table, volunteer/coach food area, course setup and supervision during races, awards ceremony

Registration Table (DeeAnn Potasky-2, Laurel Hogan-2)—greet coaches as they arrive and give them team packets, pins, information about course, check with them about payment of registration fees, oversee signup of open race entrants

Bus Parking Attendant (Brian Gaffin-2, Florence Gaffin-2): arrive at 7:30 am, if possible wear orange or something easily visible. Greet team busses as they arrive at entrance to golf course, instruct them to drop off students in lot below but return to CHS Auxiliary Parking Lot. Redirect cars entering golf course lot to Chambers Primary Parking Lot for Shuttle Bus (except for CHS students and meet volunteers).

Chambers Primary Parking Attendant (Cari Ecklund-2): Arrive at 8am, greet spectators as they arrive at Chambers Primary School, inform them of the system of shuttling every 10 minutes to/from the lower parking lot in the Central Meadow, direct them to the shuttle stop.

Lower Lot Parking Attendant (Ken Panitz-2): Arrive at 8am, direct team busses as they arrive and give them instructions to drive to CHS to park (team vans can park in the lower parking lot), greet spectators as they arrive at lower parking lot in shuttle bus, organize spectator line/groups as they prepare to leave the lower parking lot for Chambers Primary, keep middle section of front row of parking stalls clear for t-shirt vendor sales area, and keep parking spaces in the turn-around circle clear so busses can clear the turns.

Course Marshals (Chris Panitz-2---at major intersection in center of main field, Annie Fitzsimmons-2---near bathrooms where course crosses paved trail, Ben Wool-2, just inside driving range where runners enter/exit)—monitor course at strategic locations, direct athletes towards correct pathways during race, prevent spectator traffic from blocking runners during the race

Head Finish Line Official (Keith Parker-1): arrive at 7:30, oversee and instruct all finish line volunteers, coordinate results with scoring table attendants

Time Recorder (Brian Knutsen-3, Alan Gill-3)—record times of each participant as they cross the finish line, bring stopwatch up to results booth after each race to download times before next race begins, use a second stopwatch to time and record results for slower athletes at end of each race while main stopwatch downloads times in booth, run finish line clock.

Index Cards (James Hourihan-3)—hand out index cards with race place for each participant as they walk through the finish chute, instruct athletes to give card to their coach as backup results

Line Judge (Michelle Jacobsen-3)—make instant decisions about close finishers in each race as they cross the finish line, encourage athletes to stay in order and keep moving in the finish chute.

Chute Escorts (Chase Neill-3, Evan Austin-3)—physically move athletes through finish chute if they slow down, make sure they stay in finishing order, stand in for athletes and hold tag to give tag tearer if athlete cannot walk through chute on own.

Water Attendants (Julene Nhem-3, Cindi Berger-3)—hand out water to athletes as they leave the finish line area, refill cups with water as needed

Tag Tearer/Collector (Seleta Arroyo-3, Theresa Knutsen-3)—tear tags from athlete numbers as they come to the end of the finish chute, put tags on tag holders to keep correct order of finishers, give to runner to bring to scoring table for entry into computer. Alternate between tag holders when significant numbers of finishers leave finish chute (to speed up entry of results into computer)

Camera operator (Andrew Austin-3)—videotape start and finish of each race, ride on golf cart and record various other moments of the race.

Golf Cart Driver (Toria Estes-3)—help drive golf cart during races to assist camera operator (possibly direct the lead group of runners in each race through the course), be available to transport injured runners to athletic trainer or deliver loads of meet supplies during the meet.

Runner (Jacob Nhem-3)—carry tag holders (with tags of finishers in order) to results tent during/after each race for entry into computer, assist with chute escorts when busy.