Curtis Invite 2014
Descriptions of Responsibilities for Volunteers
Please arrive at the Chambers Properties Central Meadow by 8:15 am (unless listed below as earlier) to receive instructions and enjoy some complimentary bagels, juice, etc.
1--Report to Ben Mangrum when you arrive
2--Report to Michelle Jacobsen when you arrive
3--Report to Dino Basil when you arrive
Meet Director (Ben Mangrum) –arrive at 5:30 am (when the gates open), oversee everything and make sure everything is happening
Starter (Bill Harter-1)—give athletes 10 minute warning before each race, call athletes to starting line 4 minutes before each race, arrange athletes to have two people at front, give race instructions using megaphone, answer questions about course, start race with starting gun/starting sensors for FinishLynx system, communicate via walkie-talkie about progress of previous race to estimate start time of next race
Results Camera Operator (Rob Whitacre--1)—operate finish line clock, process results, communicate with computer attendants about results and updated athlete numbers.
Computer Attendant/Scoring Table (John Austin-1, Matt Rettig-1)—Enter new athletes into Hytek system (such as from open race), enter in places of athletes into computer for each race (using race numbers listed on recording sheets), download times of each race from NK stopwatch, merge times with places, print race results for each race, post results on results board when available using blue tape.
**because of Rob Whitacre's timing system, we may not need to process the results on site from the stopwatches and the race tags, since it would be a backup system. If so, we would need one person to update new athlete numbers (mostly for community race) and the other person to assist Rob in whatever way he would need**
Announcer/DJ(Steve Pielak-1)—announce important information to crowd/athletes, comment about teams and individuals before/during/after race, announce race results during awards ceremony, communicate with Mile Mark Clock Operator and Starter via walkie-talkie about race progress at mile mark, play music during races, but not at start of races (to announce leaders, etc).
Mile Mark Clock Operator(Alan Gill--1)—start clock at beginning of each race via walkie talkie communication with Golf Cart Driver, communicate with Starter via walkie-talkie about progress of final runner in each race
Head Logistics Official (Michelle Jacobsen-1): arrive at 6:30 am, oversee meet logistics, including registration table, volunteer/coach food area, course setup and supervision during races, awards ceremony
Registration Table (Laurel Hogan-2, Eric Hogan-2)—arrive at 7:00 am, greet coaches as they arrive and give them team packets, extra pins or course maps (if necessary), information about course, check with them about payment of registration fees and write down their status on the paid teams list, oversee signup of open race entrants (use sign-up sheets, write down bib number, periodically bring to computer attendants for entry into computer), collect payments from coaches or donations from open athletes in a cash box
Food Table Attendant (Rachel Shry--2)--arrive at 7:30 am, organize and staff the food table for volunteers and coaches
Food Vendor Coordinator (________--2)--communicate with food vendors as they arrive and assist with setup and other related issues.
Upper Lot Parking Attendant (Elena Howard--2): arrive at 6:45 am, wear provided yellow vest. Greet team busses as they arrive at entrance to golf course (next to the roundabout), instruct them to drop off students in lot and then park in grassy area behind driving range (or if full return to CHS Auxiliary Parking Lot). Direct team vans to park in the lower gravel caddy lot (next to driving range). Allow cars through to park in the lower lot until it has been determined that the lower lot is full (when communicating with Lower Lot Parking Attendant). When full, redirect cars to street parking or to Chambers Primary Parking Lot for Shuttle Bus using the given maps with directions. Direct pedestrian spectators to the shuttle stop (identified with a sign) at the crosswalk just past the gates that head down to the central meadow.
Chambers Primary Parking Attendant--_______--2): Arrive at 7:15 am, greet spectators as they arrive at Chambers Primary School, inform of the system of shuttling every 5-10 minutes to/from the lower parking lot in the Central Meadow, direct them to the shuttle stop (identified by a sign), call Ben Mangrum if any issues/problems develop.
Lower Lot Parking Attendant (Jeff Palomino--2, Bruce Jacot-2): Arrive at 6:45 am, direct team buses as they arrive and give them instructions to drive through to grassy area behind driving range after unloading students (or to Chambers Primary School to park on the road just outside of the school when grassy area is full. Allow team vans, meet volunteers, or Curtis athletes to park in the caddy (gravel) parking lot. Allow vehicles with handicap permits to park in caddy lot if handicap spots are full. Greet spectators as they arrive at lower parking lot in shuttle bus, organize spectator line/groups as they prepare to leave the lower parking lot for Chambers Primary. Reserve middle section of front row of parking stalls clear for t-shirt vendor sales area, and keep parking spaces in the turn-around circle clear so buses can clear the turns. Instruct coaches as they arrive to set up team tents along the south edge of the central meadow, away from the congestion of the finish line.
Course Marshals (Lydia Parker, Annie Jacot--2---at major intersection in center of main field, Kurt Shevalier, Yvonne Shevalier--2---near bathrooms where course crosses paved trail, Derek Keith, Debbie Keith--2--just inside driving range where runners enter/exit)—wear provided yellow vests and monitor course at strategic locations, direct athletes towards correct pathways during race, prevent spectator traffic from blocking runners during the race
Head Finish Line Official (Dino Basil-1): arrive at 6:30 am, oversee and instruct all finish line volunteers, coordinate results with scoring table attendants, man the front of the chute to switch from first to second chute when first chute gets backed up (or delegate to another available person), coordinate with Line Judge and Chute Escorts to keep track of order and location of athletes before/after chute switches.
Time Recorder (Terry Rice--3, Adrina Bacon--3)—visit start line during start of race to start watches (both NK watches) at beginning of each race, record times of each participant as they cross the finish line, use a third/fourth stopwatch (with assistance from line judge) to time and record results for slower athletes at end of each race while main stopwatches start the next race.
Index Cards (Becky James--3, Yris Lance?--3)—hand out index cards with race place for each participant as they walk through the finish chute, instruct athletes to give card to their coach as backup results, hand out top finisher's ribbons for open race (top 5 males, top 5 females, no index cards)
Line Judge (Sarah Burns-3)—make instant decisions about close finishers in each race as they cross the finish line, encourage athletes to stay in order and keep moving in the finish chute. Help Head Finish Line Official direct the switching of chutes when first/second/third chutes back up, directing Chute Escorts to step in for incapacitated runners. Make sure to stay out of view of cameras (area will be marked as "Do Not Cross" line) capturing finishing runners.
Chute Escorts (Dan Kaiser--3, Dave Howard (dad)--3, Doug Wohlers--3, Alex Rodgers--3, Katherine Jackson--3, Abby Garlock--3, Alexis Ellis--3, Sam Copp--3, Saudia James-Heard--3)—physically move athletes through finish chute if they slow down, make sure they stay in finishing order, stand in for athletes and remember athlete's number to tell the Place Recorders if they cannot walk through chute on own.
Water Attendants (Jose Gorospe-3, Erin Gorospe-3)—hand out water to athletes as they leave the finish line area, refill cups with water as needed, refill water jugs when empty using a spigot from the restrooms and hose (see Terry Rice for a key?)
Place Recorder (formerly known as Tag Tearer/Collector) (Paul Sioda--3, Sylvia Kim-Sioda--3)—one person reads the numbers of athletes aloud as they exit the chute while the other person writes down the numbers on the recording sheet, bring sheet to scoring table for entry into computer after each race.
Golf Cart Driver (Matt Cancio, David Howard (son)-3)—help drive golf cart during races (possibly direct the lead group of runners in each race through the course), be available to transport injured runners to athletic trainer or deliver loads of meet supplies during the meet, communicate with Mile Mark Clock Operator and Starter via walkie-talkie to notify Mile Mark Clock Operator what moment each race starts so they can start the clock